Guidelines and considerations

Recruitment & Selection Timing

Availability for Work

Students are typically available for short-term placements during the following periods:

  • Summer (Late June to End of September): 4–12 weeks
  • Christmas & Easter Breaks: 4–6 weeks
  • Longer-Term Opportunities: Students are strongly encouraged to consider extended placements such as a Year in Industry or similar structured programmes, which offer deeper engagement and professional development.

Peak Periods for Recruitment

To align with student availability and academic calendars, employers are advised to target the following recruitment windows:

  • October–December: Ideal for advertising roles and conducting interviews over the Christmas break
  • January–April: Suitable for Easter break interviews and finalising summer placements
  • May–June: Late recruitment phase for last-minute opportunities or additional hires

Practical Considerations for Employers

  • Travel: Many students do not have access to a car. Providing clear public transport options or assistance with travel planning can significantly improve accessibility and uptake.
  • Visa Requirements: UK-registered undergraduate students are permitted to work during university holidays without needing a work permit.
  • Accommodation: Any support or guidance regarding housing - such as recommendations, subsidies, or temporary arrangements - can positively influence a student’s decision to accept a placement.

Insurance Requirements for UK Employers

Legal & Safety Obligations

Employers hosting students must comply with standard UK employment regulations:

  • Organisations with five or more employees must register with the Health and Safety Executive (HSE) and may be subject to inspections.
  • Employer’s Liability Insurance and Public Liability Insurance are legally required. Certificates must be displayed in a public area of the workplace.

Insurance Expectations for Hosting Students

While no special insurance is required specifically for student placements, employers are expected to maintain standard business coverage:

  • Employer’s Liability Insurance
  • Public Liability Insurance
  • Registration with the Financial Conduct Authority (FCA) is recommended for financial sector placements. FCA Register

International Placements

For students working abroad, employers must adhere to local health and safety laws. Key recommendations include:

  • Clearly outlining employer and student liabilities in a formal contract or upon arrival
  • Encouraging students to obtain travel insurance and personal accident cover
  • Note: The University provides Third Party Liability Insurance only - it does not cover personal injury

Need Help?

For further guidance or to discuss specific placement arrangements, please contact the Industrial Placements Team, who are available to advise on best practices and support options.